A Minnesota Nonprofit Corporation (501(c)(3))
The name of the organization is Minnesota Kids Foundation (the “Foundation”).
Minnesota Kids Foundation exists to support children and families when help is needed most.
We focus on education, medical assistance, children’s camps, and community-based programs that strengthen families and improve quality of life.
When traditional resources fall short, we step in — with compassion, accountability, and purpose.
The Foundation is organized exclusively for charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code. The Foundation may engage in activities that further its mission, including fundraising, community programs, events, and partnerships.
The Foundation shall maintain no political or religious affiliation. The organization shall not endorse, support, or oppose any political party, candidate, or religious doctrine. All activities shall remain strictly nonpartisan and secular in accordance with 501(c)(3) regulations.
The principal office of the Foundation shall be located in Minnesota. The Executive Board may change the actual principal office location as needed.
The Foundation shall maintain a registered agent and registered office in Minnesota as required by law. The name and address of the registered agent may be changed by Executive Board resolution and proper filing with the State of Minnesota.
The current registered agent shall be listed in the Foundation’s Standard Operating Procedure (“SOP”).
The Executive Board (Board of Directors/Officers) is the governing body of the Foundation and is responsible for overseeing all affairs, policies, and property of the organization.
The Board of Directors consists of the following elected Officers:
Additional officer positions may be added or removed in accordance with these Bylaws and the Foundation’s SOP following a unanimous Board vote.
No more than one (1) member of the same family unit may serve on the Board at any given time. A “family unit” includes spouses, domestic partners, parents, children, siblings, or individuals residing at the same address.
The Board has full authority to manage and control the Foundation’s property, finances, policies, and programs, except as limited by law or these Bylaws.
Board officers are elected annually and serve one-year terms beginning February 1 and ending January 31. No term limits apply.
If any Officer position becomes vacant, the remaining Officers shall appoint a replacement by majority vote to serve the remainder of the term.
An Officer may be removed for cause only by a unanimous vote of the remaining Officers. Cause may include misconduct, neglect of duty, or actions contrary to the Foundation’s mission.
The President shall:
The Vice President shall assist the President and perform Presidential duties when the President is absent or unable to act.
The Secretary shall:
The Treasurer shall:
Officers and Board members shall serve without compensation.
Membership is voluntary and for engagement purposes only. Members are non-voting and possess no governance authority.
Any individual supporting the mission and adhering to policies may apply. Additional criteria may be established in the SOP.
Prospective members must complete a membership form and may be required to submit to a criminal background screening. The Board retains sole discretion in determining eligibility.
Membership becomes effective upon Board confirmation.
Members may:
Members may not vote on governance matters.
Membership meetings may be held for engagement and coordination purposes and do not require quorum.
Members shall comply with standards established in the SOP.
Removal requires a unanimous Board vote. The Board’s decision is final.
Membership continues until resignation, removal, or inactivity as defined in the SOP.
The Board shall meet at least once annually and may hold additional meetings as needed.
Special meetings may be called by the President or any two Officers with 48 hours’ notice.
A majority of Officers constitutes a quorum.
Unless otherwise required, decisions are made by simple majority of Officers present. Proxy voting is not permitted.
The Board may act without a meeting if all Officers provide written or electronic unanimous consent.
The fiscal year ends December 31.
All checks require two authorized signatures. Authorized signers shall be the Treasurer and any Board-approved signer listed on the bank account.
Any expenditure exceeding $50 requires majority approval of the full Board.
Approved purchases made outside a meeting must be documented and discussed at the next meeting.
Accurate records must be maintained.
The Board shall conduct an annual review. A formal audit is not required unless mandated.
Funds shall be used exclusively to support the mission.
Reimbursement requires:
The Board may create or dissolve committees by majority vote.
These Bylaws may be amended by majority vote of the Officers with 14 days’ notice.
Upon dissolution, assets shall be distributed to one or more 501(c)(3) organizations as determined by the Board.
No assets shall benefit private individuals.
Last Revision: February 17, 2026
Adopted: ___________________
This SOP establishes standardized procedures for governance, financial management, assistance distribution, membership oversight, parade operations, fundraising, and compliance for Minnesota Kids Foundation.
The purpose is to ensure:
Responsible stewardship of funds,Consistent decision-making, Legal compliance, Operational safety
Organizational continuity
This Standard Operating Procedure (SOP) establishes the operational processes of Minnesota Kids Foundation (“the Foundation”).
This SOP supplements the Bylaws and all formally adopted Board Resolutions and Policies.
If any conflict exists between this SOP and the Bylaws, the Bylaws shall control.
Authority flows in this order:
The SOP may be amended by majority vote of the Board unless otherwise governed by the Bylaws.
All major governance policies shall be reviewed annually, including:
Annual reaffirmation shall be recorded in minutes.
Applications may be accepted via:
All applications must include:
Membership approval shall follow the Membership Policy and:
(Note: Approval requirements must match Bylaws. If Bylaws require unanimous vote, that remains controlling.)
Discipline shall follow the Member Conduct Investigation Process.
Outcomes may include:
All actions require Board vote and documentation.
The Foundation operates under:
All donors shall receive IRS-compliant acknowledgment including:
Copies retained per retention schedule.
The Foundation follows the Board-adopted Allocation Model:
Upon completion of fundraising for six parade vehicles:
Restricted grants shall be allocated:
Assistance requests must:
Records retained per retention policy (minimum 7 years).
Parade participation shall comply with:
Drivers must:
All incidents require documented report.
Event Authorization
-Events must be presented to and approved by a majority vote of the Board.
Volunteer Assignments
-Volunteers may be assigned by any Officer.
-Roles must align with the Code of Conduct.
Safety Procedures
-Each event must have:
A designated Officer or Lead Volunteer overseeing safety
Emergency contacts available
Incident reporting to the Board
Retention schedule per adopted Document Retention Policy:
Permanent:
7 Years:
Litigation hold supersedes destruction schedule.
Only authorized Officers may publicly represent the Foundation.
Failure to follow SOP or adopted policies may result in:
The Board retains full interpretive authority.
REQUEST FOR ASSISTANCE PACKET
Minnesota Kids Foundation is a registered 501(c)(3) charitable organization.
The purpose of this policy is to establish clear, consistent, and mission-aligned procedures for reviewing and approving requests for assistance. Minnesota Kids Foundation provides financial assistance to support children and families in accordance with its charitable mission.
All assistance decisions are subject to available funding and the discretion of the Board of Directors.
Minnesota Kids Foundation may consider assistance in the following categories:
All requests must demonstrate a direct benefit to children or families.
Minnesota Kids Foundation does not provide assistance for:
Applicants must submit:
Incomplete applications may delay the review process.
Standard review timeline is up to 30 days from submission.
Requests marked as time-sensitive may be considered for expedited review in emergency situations.
Expedited review may be conducted by:
Emergency approvals remain subject to:
Expedited review does not guarantee approval.
In reviewing requests, the Board may consider:
The Board may:
All decisions are final.
VIII. PAYMENT PROCEDURES
Whenever possible, payments will be made:
Direct payments to individuals require specific Board approval and documentation.
The Board may establish:
Funding limits may be reviewed and adjusted annually.
All applications and supporting documentation are confidential and reviewed only by authorized Board members.
Information will not be disclosed except as required by law.
Any Board member with a personal relationship or financial interest related to an applicant must:
The recusal shall be recorded in meeting minutes.
The Foundation will maintain:
Records will be retained in accordance with nonprofit best practices and applicable laws.
This policy shall be reviewed annually by the Board of Directors and may be amended as necessary to reflect evolving needs and funding capacity.
Minnesota Kids Foundation reserves the right to modify assistance priorities based on available funding and community needs.
REQUEST FOR ASSISTANCE FORM
Full Name: ___________________________________________
Child’s First Name (if applicable): ____________Relationship to Child: ______________
Mailing Address: ______________________________________
City: ____________________ State: ______ Zip: __________
Phone: _______________Email: ___________________________________________
☐ Medical Expenses
☐ Children’s Camp / Educational Program
☐ Educator Assistance
☐ Community Assistance to Benefit Children
☐ Emergency Family Assistance
☐ Other: _______________________________________
Please provide a detailed explanation of the assistance requested, including how it will benefit the child or family:
Total Cost of Expense: $ ___________________
Amount Requested from Minnesota Kids Foundation: $ ___________________
Has assistance been requested from other organizations?
☐ Yes ☐ No
If yes, please explain:
Please attach copies of:
☐ Invoice or Billing Statement
☐ Program or Camp Information
☐ Medical Documentation (if applicable)
☐ Other Supporting Documents
Number of Children in Household: _______
Brief explanation of financial hardship (if applicable):
I certify that the information provided is true and accurate to the best of my knowledge. I understand that submission of this request does not guarantee approval. All assistance decisions are made at the discretion of the Minnesota Kids Foundation Board of Directors.
Signature: ___________________________________ Date: ___________________
Minnesota Kids Foundation is committed to protecting your privacy. Information submitted will be used exclusively to evaluate your request for assistance and will be shared only with authorized board members as part of the review process. We do not sell or distribute personal information to third parties except as required by law.
All assistance requests are reviewed carefully by the Minnesota Kids Foundation Board of Directors. While we strive to help as many families as possible, approval is based on available funding and alignment with our mission.
Please allow up to 30 days for review and response. We may contact you if additional information is needed.
We appreciate your patience and understanding as we thoughtfully consider each request.
Minnesota Kids Foundation understands that certain situations may require urgent consideration.
If this request involves a time-sensitive emergency (such as imminent medical needs, housing instability, or program deadlines), please indicate below and provide documentation supporting the urgency.
☐ This request is time-sensitive and requires expedited review.
Brief explanation of urgency:
Expedited requests may be reviewed outside of the standard 30-day timeline at the discretion of the Board of Directors. Approval is not guaranteed and remains subject to available funding and mission alignment.
Minnesota Kids Foundation is a registered 501(c)(3) charitable organization.
Date Received: ___________________
Reviewed By: ___________________
Decision: ☐ Approved ☐ Denied ☐ Pending
Amount Approved: $ ___________________
Notes:
The purpose of this policy is to establish clear, consistent, and mission-aligned procedures for reviewing and approving requests for assistance. Minnesota Kids Foundation provides financial assistance to support children and families in accordance with its charitable mission.
All assistance decisions are subject to available funding and the discretion of the Board of Directors.
Minnesota Kids Foundation may consider assistance in the following categories:
All requests must demonstrate a direct benefit to children or families.
Minnesota Kids Foundation does not provide assistance for:
Applicants must submit:
Incomplete applications may delay the review process.
Standard review timeline is up to 30 days from submission.
Requests marked as time-sensitive may be considered for expedited review in emergency situations.
Expedited review may be conducted by:
Emergency approvals remain subject to:
Expedited review does not guarantee approval.
In reviewing requests, the Board may consider:
The Board may:
All decisions are final.
Whenever possible, payments will be made:
Direct payments to individuals require specific Board approval and documentation.
The Board may establish:
Funding limits may be reviewed and adjusted annually.
All applications and supporting documentation are confidential and reviewed only by authorized Board members.
Information will not be disclosed except as required by law.
Any Board member with a personal relationship or financial interest related to an applicant must:
The recusal shall be recorded in meeting minutes.
The Foundation will maintain:
Records will be retained in accordance with nonprofit best practices and applicable laws.
This policy shall be reviewed annually by the Board of Directors and may be amended as necessary to reflect evolving needs and funding capacity.
Minnesota Kids Foundation reserves the right to modify assistance priorities based on available funding and community needs.
To ensure all requests for donations are reviewed consistently, fairly, and transparently, in alignment with the nonprofit’s mission, budget, and values.
The request is evaluated using a scoring rubric (e.g., 1–5 points each):
Criteria
Weight
Alignment with Mission – Supports the nonprofit’s stated purpose
30%
Community Impact – Direct, measurable benefit to the community
25%
Feasibility – Request is realistic and achievable
15%
Financial Responsibility – Budget available to fulfill request
15%
Reputation – Alignment with nonprofit’s values and public image
15%
Minimum passing score: ___ points (e.g., 75 out of 100)
Assistance Request – Scoring Matrix
Applicant Name: _________________________ Amount Requested: $ ___________________
(Score each category from 1 to 5)
Does the request clearly support children and families in alignment with our mission?
1 ☐ 2 ☐ 3 ☐ 4 ☐ 5 ☐ Notes:
Is financial hardship or necessity clearly documented?
1 ☐ 2 ☐ 3 ☐ 4 ☐ 5 ☐ Notes:
Are invoices, bills, or program details complete and verified?
1 ☐ 2 ☐ 3 ☐ 4 ☐ 5 ☐ Notes:
Will the assistance create meaningful or measurable impact?
1 ☐ 2 ☐ 3 ☐ 4 ☐ 5 ☐ Notes:
Is the request reasonable given available Foundation funds?
1 ☐ 2 ☐ 3 ☐ 4 ☐ 5 ☐ Notes:
Total of Sections: /25
Scoring Matrix Interpretation Guide
Reviewer 1 Score: /25
Reviewer 2 Score: /25
Reviewer 3 Score: /25
Reviewer 4 Score: /25
Reviewer 5 Score: /25
Average Score: /25
1–25 → Strong Candidate for Approval
16–20 → Consider Partial or Conditional Approval
10–15 → Significant Discussion Required
Below 10 → Likely Denial
(Scoring is advisory. Final decisions remain at Board discretion.)
☐ Approve Full Amount
☐ Approve Partial Amount ($ __________)
☐ Approve with Conditions
☐ Deny
Reviewer Name: _____________________________
Date: ___________________
☐ Complete application received
☐ Supporting documentation attached
☐ Request directly benefits a child or children
☐ Falls within eligible assistance categories
If any are unchecked → request additional information before voting.
Does this request align with our mission to support children and families?
☐ Strong Alignment
☐ Moderate Alignment
☐ Weak Alignment
Notes:
☐ Medical Support
☐ Camp / Educational Program
☐ Educator Assistance
☐ Emergency Family Assistance
☐ Community-Based Initiative
Amount Requested: $ __________
Funds Available in Assistance Budget: $ __________
Board should consider:
☐ Reasonable amount
☐ Documentation verifies cost
☐ Other assistance sources explored
☐ Prior assistance history (if applicable)
☐ Standard Review
☐ Time-Sensitive (Documentation Provided)
If expedited, confirm urgency is verified.
Check if any of the following apply:
☐ Incomplete documentation
☐ Conflicting information
☐ Request outside mission scope
☐ Repeated requests within short time period
☐ Direct cash payment requested
If checked, discuss before approval.
☐ Approve Full Amount
☐ Approve Partial Amount ($ ________)
☐ Approve with Conditions
☐ Deny
☐ Payment directed to provider (preferred)
☐ Conflict of interest disclosed (if applicable)
☐ Decision recorded in minutes
The Board of Directors of Minnesota Kids Foundation is entrusted with stewardship of the organization’s mission, resources, and reputation. This Code of Ethics establishes standards of conduct and ethical expectations for all Board members.
Board members shall act in the best interests of the Foundation and the children and families it serves.
Board members shall:
Board members shall:
Board members shall comply with the Foundation’s Conflict of Interest Policy.
Board members shall:
Board members shall maintain confidentiality regarding:
Confidential information shall not be disclosed or used for personal advantage.
Board members shall:
Board members shall:
Board members shall support a safe, inclusive environment free from harassment or discrimination.
The safety of children and families served by the Foundation shall remain a top priority.
Board members representing Minnesota Kids Foundation publicly shall:
Each Board member shall sign this Code of Ethics annually and affirm their commitment to uphold its principles.
I acknowledge that I have read and understand the Minnesota Kids Foundation Board Code of Ethics and agree to abide by its standards.
Board Member Name (Printed): ___________________________
Signature: ___________________________________________
Date: ___________________
The purpose of this policy is to establish a fair, consistent, and confidential process for reviewing allegations of misconduct by members of Minnesota Kids Foundation.
The Foundation is committed to maintaining a safe, respectful, and mission-aligned environment for all participants.
Concerns regarding member conduct may be reported to:
Reports may involve:
All reports should be documented in writing whenever possible.
Upon receiving a report:
If further review is warranted:
All investigations shall remain confidential to the extent reasonably possible.
During investigation, the Board may:
Interim actions are not disciplinary findings but precautionary measures.
Upon completion of investigation:
Possible outcomes include:
All decisions are at the discretion of the Board and are final.
The Foundation shall maintain:
Documentation shall be retained in secure Foundation records.
All parties involved are expected to maintain confidentiality throughout the process.
Information shall be shared only with individuals necessary for proper review.
Retaliation against any individual who reports a concern in good faith is strictly prohibited and may result in disciplinary action.
This process shall be reviewed annually and may be amended by the Board as needed.
Adopted by the Board of Directors on: ___________________
Signed:
Board President
Secretary
Date: ___________________
Case Number / Reference: ___________________
Date Report Received: ___________________
Reported By: ___________________
Member Under Review: ___________________
☐ Complaint received (written or documented verbally)
☐ Nature of concern identified
☐ Immediate safety risk assessed
☐ Temporary suspension required (if applicable)
☐ Incident logged in secure records
Board Member Assigned: ___________________
☐ Investigation Committee appointed (minimum two Board members)
Committee Members: ___________________ / ___________________
☐ Complaint details reviewed
☐ Incident report obtained (if applicable)
☐ Witness statements collected
☐ Relevant documentation gathered
☐ Member notified of review
☐ Member provided opportunity to submit written statement
Date Member Contacted: ___________________
☐ Applicable policy identified
☐ Alleged policy violation documented
☐ Risk to children/public evaluated
☐ Reputational risk evaluated
Date Presented to Board: ___________________
☐ Findings summarized
☐ Discussion held
☐ Vote conducted
Vote Outcome:
In Favor: ____ | Opposed: ____ | Abstained: ____
☐ No Action
☐ Written Warning
☐ Conditional Participation
☐ Suspension
☐ Termination
Effective Date: ___________________
Determination Letter Sent: ☐ Yes ☐ No
Date Sent: ___________________
☐ Complaint documented
☐ Investigation summary filed
☐ Vote recorded in minutes
☐ Letter archived
Case Closed Date: ___________________
Committee Signature: ___________________________
Board President Signature: ______________________
Date: ___________________
Minnesota Kids Foundation is committed to responsible financial stewardship, transparency, and protection of charitable assets.
This Financial Internal Controls Policy establishes procedures to safeguard funds, ensure accuracy of financial reporting, and reduce the risk of fraud or misuse.
The Foundation shall:
Reimbursements shall follow the Foundation’s Expense Reimbursement Policy and require:
The Treasurer shall provide:
The Board shall review and document financial reports in meeting minutes.
Financial decisions shall comply with the Foundation’s Conflict of Interest Policy.
Board members must disclose financial interests in any transaction under consideration.
All financial records shall be maintained in accordance with the Foundation’s Document Retention & Destruction Policy.
The Board may:
This policy shall be reviewed annually and may be amended by majority vote of the Board of Directors.
Minnesota Kids Foundation is committed to responsible stewardship of charitable funds. This Expense Reimbursement Policy establishes guidelines for the approval and reimbursement of reasonable and necessary expenses incurred on behalf of the Foundation.
The Foundation will reimburse expenses that are:
All reimbursements must align with the Foundation’s mission and budget.
Reimbursable expenses may include:
The Foundation will not reimburse:
Expenses exceeding $__________ require prior approval by:
☐ Board President
☐ Treasurer
☐ Full Board
Emergency expenses must be reported within 48 hours.
To receive reimbursement, the requester must submit:
Reimbursement requests must be submitted within 30 days of the expense unless otherwise approved.
This policy is intended to comply with IRS accountable plan guidelines. Reimbursements will only be issued for substantiated expenses and any excess advance funds must be returned within a reasonable period.
All reimbursement documentation shall be retained in accordance with the Foundation’s Document Retention & Destruction Policy.
This policy shall be reviewed annually and may be amended by majority vote of the Board of Directors.
These three remain equal and represent your primary charitable mission:
These are your public-facing pillars.
This category supports:
This is mission-supporting infrastructure, not just operations.
It fuels fundraising capability.
This includes:
Here’s a clean structure aligned with your goal:
Foundation Operations – 40%
Parade Group Infrastructure – 20%
Education Assistance – 13.33%
Medical Assistance – 13.33%
Camps & Enrichment – 13.33%
Total = 100%
This keeps:
✔ Equal program pillars
✔ Strong parade build-out
✔ Strong operational base
✔ Controlled spending
Allocation Implementation Statement
This allocation model will take effect once Minnesota Kids Foundation has successfully met its fundraising goals for the construction and deployment of all six parade vehicles. Until that milestone is achieved, fundraising efforts may prioritize parade infrastructure to ensure long-term sustainability and impact. In the event that a grant or restricted donation is received for a specific program area, funds will be allocated with 60% directed to the designated program purpose and 40% supporting Foundation operations and sustainability, unless otherwise restricted by the grantor.
Minnesota Kids Foundation is committed to lawful conduct, ethical behavior, and financial integrity in all of its activities. The purpose of this Whistleblower Policy is to encourage members, directors, officers, volunteers, and other representatives to report concerns regarding suspected misconduct, unethical behavior, or violations of law without fear of retaliation.
This policy applies to good-faith reports of concerns including, but not limited to:
Any individual affiliated with Minnesota Kids Foundation is encouraged to report suspected violations in good faith. A report is made in good faith when the individual reasonably believes the information disclosed indicates a violation, even if it is later determined that no wrongdoing occurred.
False or malicious reports made knowingly or recklessly may result in disciplinary action.
Concerns may be reported to:
Reports should be made in writing whenever possible and should include as much detail as reasonably available.
If the concern involves the Board President, the report may be directed to any other Board member.
All reports shall be reviewed promptly and discreetly. The Board of Directors, or a designated committee, shall investigate credible concerns in accordance with the Foundation’s Member Conduct Investigation Process.
The Foundation will make reasonable efforts to maintain confidentiality to the extent possible while conducting a thorough review.
Minnesota Kids Foundation strictly prohibits retaliation against any individual who:
Retaliation may result in disciplinary action, up to and including suspension or termination of membership.
All whistleblower reports and related documentation shall be maintained securely and confidentially in Foundation records.
This Whistleblower Policy shall be reviewed annually by the Board of Directors and may be amended as necessary.
Adopted by the Board of Directors on: __________
Signed:_______________________ Board President
Signed:_______________________ Secretary
Date: ___________________
Minnesota Kids Foundation is committed to maintaining accurate, complete, and secure records in compliance with applicable laws and best governance practices.
This Document Retention & Destruction Policy establishes guidelines for the retention, storage, and destruction of organizational records.
The Foundation shall:
The following general retention guidelines apply:
Retain permanently:
Retain for at least 7 years:
Retain permanently:
Retain for at least 7 years:
Sensitive records shall be stored securely.
Retain for at least 7 years after expiration:
Electronic documents shall be:
Digital files are subject to the same retention guidelines as physical records.
When records have met their retention requirement:
Destruction shall be conducted in a manner that protects confidential information.
If the Foundation becomes aware of potential litigation, investigation, or audit:
Destruction may resume only after resolution.
The Secretary of the Board shall oversee compliance with this policy.
The Treasurer shall oversee retention of financial records.
This policy shall be reviewed annually and may be amended by majority vote of the Board of Directors.
I. PURPOSE
The purpose of this policy is to establish safety standards and operating procedures for Minnesota Kids Foundation participation in parades and community events. The safety of children, members, volunteers, spectators, and the public is the Foundation’s highest priority.
All participants must comply with this policy.
The Board of Directors retains full authority over parade participation and vehicle operations. The Board may approve, deny, or withdraw from any event if safety concerns arise.
All parade vehicles operated under the Foundation must:
All parade vehicle drivers must:
The Board may establish additional training or certification requirements.
During parades and events: Any unsafe behavior may result in immediate removal from the event.
To protect children and spectators:
The Foundation will participate only in events that:
The Board may decline participation if safety, insurance, route conditions, or scheduling concerns exist.
Any accident, injury, property damage, or safety concern must be reported immediately to:
An incident report shall be completed following the event.
The Foundation shall maintain appropriate insurance coverage as determined by the Board.
Participants may be required to sign a liability waiver prior to participation in parade or event activities.
Failure to comply with this policy may result in:
All disciplinary decisions are at the discretion of the Board of Directors.
This policy shall be reviewed annually and may be amended by the Board of Directors as necessary.
Adopted by the Board of Directors on: ___________________
Signed:
Board President
Secretary
Date: ___________________
Event Name: ______________________________________Date: ___________________
Car #_____ Driver__________________________________
☐ Brakes functioning properly ☐ Steering operational ☐ Tires properly inflated
☐ Fuel levels adequate ☐ No visible leaks ☐ Safety equipment secured
Driver Signature __________________________________
Car #_____ Driver__________________________________
☐ Brakes functioning properly ☐ Steering operational ☐ Tires properly inflated
☐ Fuel levels adequate ☐ No visible leaks ☐ Safety equipment secured
Driver Signature __________________________________
Car #_____ Driver__________________________________
☐ Brakes functioning properly ☐ Steering operational ☐ Tires properly inflated
☐ Fuel levels adequate ☐ No visible leaks ☐ Safety equipment secured
Driver Signature __________________________________
Car #_____ Driver__________________________________
☐ Brakes functioning properly ☐ Steering operational ☐ Tires properly inflated
☐ Fuel levels adequate ☐ No visible leaks ☐ Safety equipment secured
Driver Signature __________________________________
Car #_____ Driver__________________________________
☐ Brakes functioning properly ☐ Steering operational ☐ Tires properly inflated
☐ Fuel levels adequate ☐ No visible leaks ☐ Safety equipment secured
Driver Signature __________________________________
Car #_____ Driver__________________________________
☐ Brakes functioning properly ☐ Steering operational ☐ Tires properly inflated
☐ Fuel levels adequate ☐ No visible leaks ☐ Safety equipment secured
Driver Signature __________________________________
Car #_____ Driver__________________________________
☐ Brakes functioning properly ☐ Steering operational ☐ Tires properly inflated
☐ Fuel levels adequate ☐ No visible leaks ☐ Safety equipment secured
Driver Signature __________________________________
Car #_____ Driver__________________________________
☐ Brakes functioning properly ☐ Steering operational ☐ Tires properly inflated
☐ Fuel levels adequate ☐ No visible leaks ☐ Safety equipment secured
Driver Signature __________________________________
Car #_____ Driver__________________________________
☐ Brakes functioning properly ☐ Steering operational ☐ Tires properly inflated
☐ Fuel levels adequate ☐ No visible leaks ☐ Safety equipment secured
Driver Signature __________________________________
Car #_____ Driver__________________________________
☐ Brakes functioning properly ☐ Steering operational ☐ Tires properly inflated
☐ Fuel levels adequate ☐ No visible leaks ☐ Safety equipment secured
Driver Signature __________________________________
Car #_____ Driver__________________________________
☐ Brakes functioning properly ☐ Steering operational ☐ Tires properly inflated
☐ Fuel levels adequate ☐ No visible leaks ☐ Safety equipment secured
Driver Signature __________________________________
Event Name: ______________________________Date: ___________________
Check-In Time: ________Parade Start Time: _____________
☐ Route details confirmed
☐ Parade lineup instructions received
☐ All drivers confirmed
☐ All participants confirmed
☐ Waivers collected (if required)
☐ Brakes functioning properly
☐ Steering operational
☐ Tires properly inflated
☐ Lights functioning (if required)
☐ Fuel levels adequate
☐ No visible leaks
Event Name: ____________________________ Date: ___________
Safety Briefing Time:________
☐ Parade lineup instructions received
☐ Route details confirmed
☐ Review route hazards (turns, narrow streets, hills)
☐ All drivers confirmed
☐ All participants confirmed
☐ Maintain safe distance from other vehicles
☐ No alcohol or substance use
☐ Maintain safe parade speed
☐ No reckless driving or stunts
☐ Riders remain seated
☐ Maintain distance from spectators
☐ Follow event officials & law enforcement
Safety Briefing Conducted By: ___________________
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