Thank you for your interest in joining Minnesota Kids Foundation.
Membership is voluntary and non-voting. Final approval is at the discretion of the Board of Directors
Full Legal Name: ___________________________________________
Preferred Name (if different): _______________________________
Date of Birth: ___________________
Home Address: ______________________________________________
City: __________________________ State: ______ ZIP: ___________
Phone Number: _____________________________________________
Email Address: _____________________________________________
How did you hear about Minnesota Kids Foundation?
Have you ever been convicted of a felony?
☐ Yes ☐ No
If yes, please explain (conviction does not automatically disqualify you):
Have you ever been charged with or convicted of a crime involving violence, fraud, or harm to a minor?
☐ Yes ☐ No
If yes, please explain:
Are you willing to submit to a criminal background screening if required?
☐ Yes ☐ No
What interests you about joining Minnesota Kids Foundation?
How would you like to be involved? (check all that apply)
☐ Parade participation
☐ Vehicle support / maintenance
☐ Fundraising
☐ Event support
☐ Community outreach
☐ Administrative support
☐ Assistance review support
☐ Other: ___________________________
Special skills, licenses, certifications, or experience relevant to our mission:
Do you have experience operating motorized vehicles in parade settings?
☐ Yes ☐ No
If yes, please describe:
Are you available for weekend parades?
☐ Yes ☐ No
Are you available for occasional evening meetings?
☐ Yes ☐ No
By signing below, I acknowledge and agree that:
• I have read and understand the Membership Policy.
• I understand membership is non-voting.
• I agree to follow all Foundation policies and safety requirements.
• I understand that participation in parade activities requires strict adherence to safety rules.
• I understand that membership may be suspended or terminated by Board vote.
• I agree to represent Minnesota Kids Foundation in a professional and respectful manner.
Initials: _______
I understand that participation in parade and event activities may involve inherent risks. I agree to follow all safety guidelines and acknowledge that Minnesota Kids Foundation maintains policies to promote safe operations.
Initials: _______
Reference 1 Name: ___________________________
Phone / Email: ______________________________
Reference 2 Name: ___________________________
Phone / Email: ______________________________
I certify that the information provided in this application is true and complete to the best of my knowledge. I understand that false or misleading information may result in denial or termination of membership.
Applicant Signature: _______________________________________
Printed Name: _____________________________________________
Date: ___________________________________
Application Received: ___________________
Background Check Required: ☐ Yes ☐ No
Background Check Completed: ☐ Yes ☐ No
Board Review Date: ___________________
☐ Approved
☐ Conditional Approval
☐ Request Additional Information
☐ Denied
Motion Made By: ___________________
Seconded By: ___________________
Vote: ______ In Favor | ______ Opposed | ______ Abstained
Secretary Signature: ___________________________
I understand that participation in Minnesota Kids Foundation parade and community event activities, including but not limited to operating or riding in parade vehicles, volunteering, or assisting with event activities, involves inherent risks. These risks may include, but are not limited to, personal injury, property damage, accidents involving motorized vehicles, and other unforeseen hazards.
I voluntarily assume all risks associated with my participation.
In consideration of being permitted to participate, I hereby release, waive, and discharge Minnesota Kids Foundation, its Board of Directors, officers, members, volunteers, and representatives from any and all liability, claims, demands, or causes of action arising out of or related to any injury, loss, or damage that may occur during my participation, whether caused by negligence or otherwise, to the fullest extent permitted by law.
I authorize Minnesota Kids Foundation to seek emergency medical treatment on my behalf if necessary. I understand that I am responsible for any medical expenses incurred as a result of my participation.
I agree to comply with all safety rules, event guidelines, and instructions provided by Minnesota Kids Foundation leadership, event officials, and law enforcement.
I understand that failure to comply with safety standards may result in immediate removal from participation.
I understand that Minnesota Kids Foundation maintains insurance coverage as determined by its Board of Directors; however, I am responsible for my own personal insurance coverage as applicable.
☐ I grant Minnesota Kids Foundation permission to use photographs or video taken during events for promotional, educational, or fundraising purposes.
☐ I do not grant permission for media use.
I have read this waiver carefully and fully understand its contents. I understand that I am giving up certain legal rights by signing this document.
Participant Name (Printed): _________________________________
Signature: _______________________________________________
Date: ___________________
Parent/Guardian Name (Printed): _____________________________
Parent/Guardian Signature: _________________________________
Date: ___________________
Event Name: _______________________________
Event Location: _____________________________
Date: _______________ Time: _______________
Name: _____________________________________
Role: ☐ Board ☐ Driver ☐ Volunteer ☐ Other
Phone: ____________________________________
☐ Vehicle Accident
☐ Injury
☐ Property Damage
☐ Safety Concern
☐ Behavioral Issue
☐ Other: ___________________
Name(s): ___________________________________
Age (if applicable): _________________________
Contact Info (if known): _____________________
(Brief but clear summary of what happened)
☐ No injury or damage
Description of injury or damage:
Medical attention required? ☐ Yes ☐ No
☐ No
☐ Yes – Agency: ___________________________
Report #: _________________________________
☐ Insurance Notification
☐ Board Review
☐ No Further Action Needed
☐ Other: ___________________
I certify this report is accurate to the best of my knowledge.
Signature: _______________________________
Printed Name: ____________________________
Date: ___________________
Name: ___________________________________________
Role: ☐ Board Member ☐ Volunteer ☐ Member ☐ Other
Phone: __________________________________________
Email: __________________________________________
Date Expense Incurred: ___________________________
Purpose of Expense (describe how it supports Foundation activities):
Event or Program (if applicable): ___________________________
☐ Original receipt(s) attached
☐ Digital receipt(s) attached
☐ Credit card statement attached (if applicable)
Note: All reimbursement requests must include documentation and be submitted within 30 days of expense unless otherwise approved.
I certify that the expenses listed above were incurred on behalf of Minnesota Kids Foundation, are accurate, and comply with the Foundation’s Expense Reimbursement Policy.
Signature: ___________________________________
Printed Name: ________________________________
Date: ___________________
☐ Approved
☐ Denied
☐ Returned for Additional Information
Approved Amount: $_____________________
Reviewed By: ___________________________
Date: _________________________________
Second Approval (if required): ___________________________
Payment Method: ☐ Check ☐ Electronic
Check # / Ref #: ___________________________
Date Paid: _______________________________
┌───────────────────────────────┐
│ 1. INQUIRY RECEIVED │
│ Prospective member expresses │
│ interest (website/email) │
└───────────────┬───────────────┘
│
▼
┌───────────────────────────────┐
│ 2. APPLICATION SUBMITTED │
│ Applicant completes official │
│ Membership Application Form │
└───────────────┬───────────────┘
│
▼
┌───────────────────────────────┐
│ 3. INITIAL SCREENING │
│ - Form complete? │
│ - Agreement acknowledged? │
│ - Background consent given? │
└───────────────┬───────────────┘
│
┌───────┴────────┐
│ │
▼ ▼
┌───────────────┐ ┌─────────────────────┐
│ Request More │ │ Move to Board │
│ Information │ │ Review │
└───────────────┘ └───────────┬─────────┘
│
▼
┌────────────────────────────┐
│ 4. BACKGROUND SCREENING │
│ (If Required) │
│ - Consent obtained │
│ - Results reviewed │
└───────────────┬────────────┘
│
▼
┌────────────────────────────┐
│ 5. BOARD REVIEW & VOTE │
│ - Mission alignment │
│ - Role availability │
│ - Safety considerations │
└───────────────┬────────────┘
│
┌────────────┴────────────┐
▼ ▼
┌────────────────────┐ ┌────────────────────┐
│ APPROVED │ │ DENIED │
└───────────┬────────┘ └───────────┬────────┘
│ │
▼ ▼
┌────────────────────────┐ ┌────────────────────────┐
│ Approval Letter Sent │ │ Denial Letter Sent │
│ Dues Instructions │ └───────────┬────────────┘
└───────────┬────────────┘ │
│ ▼
▼ ┌────────────────────┐
┌────────────────────────┐ │ File & Close │
│ 6. MEMBER ONBOARDING │ └────────────────────┘
│ - Dues Collected │
│ - Safety Briefing │
│ - Policy Acknowledgment│
└───────────┬────────────┘
│
▼
┌────────────────────────┐
│ ACTIVE MEMBER STATUS │
│ - Participate in events│
│ - Annual review │
└────────────────────────┘
┌───────────────────────────────┐
│ 1. EMAIL RECEIVED │
│ Assistance inquiry received │
│ via foundation email │
└───────────────┬───────────────┘
│
▼
┌───────────────────────────────┐
│ 2. APPLICATION SUBMITTED │
│ Applicant completes official │
│ Request for Assistance Form │
└───────────────┬───────────────┘
│
▼
┌───────────────────────────────┐
│ 3. INITIAL SCREENING │
│ - Complete? │
│ - Documentation included? │
│ - Mission aligned? │
└───────────────┬───────────────┘
│
┌───────┴────────┐
│ │
▼ ▼
┌───────────────┐ ┌─────────────────────┐
│ Request More │ │ Move to Board │
│ Information │ │ Review │
└───────────────┘ └───────────┬─────────┘
│
▼
┌────────────────────────────┐
│ 4. BOARD REVIEW & VOTE │
│ - Mission Alignment │
│ - Financial Need │
│ - Available Funds │
└───────────────┬────────────┘
│
┌───────────┴────────────┐
▼ ▼
┌───────────────────┐ ┌───────────────────┐
│ APPROVED / PARTIAL│ │ DENIED │
│ / CONDITIONAL │ └───────────┬───────┘
└───────────┬───────┘ │
│ ▼
▼ ┌───────────────────┐
┌──────────────────────────┐ │ Denial Letter │
│ Approval / Conditional │ │ Sent │
│ Letter Sent │ └───────────┬───────┘
└───────────┬──────────────┘ │
│ ▼
▼ ┌────────────────┐
┌──────────────────────────┐ │ File & Close │
│ 5. PAYMENT PROCESSING │ └────────────────┘
│ - Direct to provider │
│ - Check issued │
└───────────┬──────────────┘
│
▼
┌──────────────────────────┐
│ 6. FILE & CLOSE │
│ - Log updated │
│ - Minutes recorded │
│ - Status marked closed │
└──────────────────────────┘
[Street Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Website]
Date: ___________________
Applicant Name
Mailing Address
City, State ZIP
Subject: Assistance Request Approval
Dear [Applicant Name],
On behalf of the Board of Directors of Minnesota Kids Foundation, we are pleased to inform you that your request for assistance has been approved.
After careful review of your application and supporting documentation, the Board has approved the full amount or requested funding in the amount of $__________ to support:
[Brief description of purpose — example: summer camp enrollment for your child, medical expenses, youth activity registration, etc.]
Payment will be made:
☐ Directly to the service provider
☐ By check mailed to the address provided
☐ Other: __________________________
Please note that assistance provided by Minnesota Kids Foundation is made possible through the generosity of donors and community partners who share our mission of supporting children and families.
We wish you and your family the very best and hope this support provides meaningful assistance.
If you have any questions regarding this approval, please contact us at [phone/email].
Sincerely,
[Name]
[Title]
Minnesota Kids Foundation
[Street Address]
[City, State ZIP]
[Phone Number]
[Email Address]
Date: ___________________
Applicant Name
Mailing Address
City, State ZIP
Subject: Assistance Request – Partial Approval
Dear [Applicant Name],
Thank you for submitting your request for assistance to Minnesota Kids Foundation.
After careful review of your application and supporting documentation, the Board of Directors has approved partial funding in the amount of $__________ toward your request for:
[Brief description of purpose — example: summer camp enrollment, medical expense, youth activity registration, etc.]
While we are unable to approve the full amount requested at this time, we are pleased to provide this contribution to assist you and your family.
Payment will be made:
☐ Directly to the service provider
☐ By check mailed to the address provided
☐ Other: __________________________
Minnesota Kids Foundation strives to support as many children and families as possible within the limits of available funding. Assistance decisions are based on mission alignment, documented need, and current funding availability.
We encourage you to seek additional resources if needed and wish you the very best moving forward.
If you have any questions, please contact us at [phone/email].
Sincerely,
[Name]
[Title]
Minnesota Kids Foundation
[Street Address]
[City, State ZIP]
[Phone Number]
[Email Address]
Date: ___________________
Applicant Name
Mailing Address
City, State ZIP
Subject: Assistance Request – Partial Approval
Dear [Applicant Name],
Thank you for submitting your request for assistance to Minnesota Kids Foundation.
After careful review of your application and supporting documentation, the Board of Directors has approved partial funding in the amount of $__________ toward your request for:
[Brief description of purpose — example: summer camp enrollment, medical expense, youth activity registration, etc.]
While we are unable to approve the full amount requested at this time, we are pleased to provide this contribution to assist you and your family.
Payment will be made:
☐ Directly to the service provider
☐ By check mailed to the address provided
☐ Other: __________________________
Minnesota Kids Foundation strives to support as many children and families as possible within the limits of available funding. Assistance decisions are based on mission alignment, documented need, and current funding availability.
We encourage you to seek additional resources if needed and wish you the very best moving forward.
If you have any questions, please contact us at [phone/email].
Sincerely,
[Name]
[Title]
Minnesota Kids Foundation
[Street Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Website]
Date: ___________________
Applicant Name
Mailing Address
City, State ZIP
Subject: Assistance Request – Additional Information Needed
Dear [Applicant Name],
Thank you for submitting your request for assistance to Minnesota Kids Foundation.
The Board of Directors has reviewed your application. In order to complete our evaluation, we require additional information and/or documentation before a final decision can be made.
Please provide the following:
• __________________________________________
• __________________________________________
• __________________________________________
Examples may include updated invoices, billing statements, proof of enrollment, verification of remaining balance, or clarification regarding the nature of the request.
Please submit the requested information within 14 days of the date of this letter. If we do not receive the requested materials within that time frame, your application may be closed. You are welcome to reapply at a later date if necessary.
Once the requested information is received, your application will be returned to the Board for further review.
If you have any questions, please contact us at [phone/email].
Thank you for your understanding and for allowing Minnesota Kids Foundation the opportunity to review your request.
Sincerely,
[Name]
[Title]
Minnesota Kids Foundation
[Street Address]
[City, State ZIP]
[Phone Number]
[Email Address]
[Website]
Date: ___________________
Applicant Name
Mailing Address
City, State ZIP
Subject: Assistance Request Determination
Dear [Applicant Name],
Thank you for submitting your request for assistance to Minnesota Kids Foundation.
After careful review of your application and supporting documentation, the Board of Directors has determined that we are unable to approve funding for this request at this time.
Assistance decisions are based on alignment with our mission, available funding, and the documentation provided. While we strive to support as many children and families as possible, we are not able to fulfill every request.
We encourage you to seek additional community resources that may be able to assist with your current need. You are welcome to submit a new request in the future should circumstances change.
We appreciate the opportunity to review your request and wish you and your family the very best.
Sincerely,
[Name]
[Title]
Minnesota Kids Foundation
[Street Address]
[City, State ZIP]
Date: ___________________
Applicant Name
Mailing Address
City, State ZIP
Subject: Membership Application Approval
Dear [Applicant Name],
On behalf of the Board of Directors of Minnesota Kids Foundation, we are pleased to inform you that your membership application has been approved.
We appreciate your interest in supporting our mission to serve children and families across Minnesota. Your willingness to contribute your time, energy, and commitment is valued and welcomed.
As a member, you will be invited to participate in Foundation activities in accordance with our policies and safety guidelines.
You will receive additional communication regarding upcoming events and participation opportunities.
We look forward to working together to make a meaningful impact in our community.
Sincerely,
[Name]
[Title]
Minnesota Kids Foundation
[Street Address]
[City, State ZIP]
Date: ___________________
Applicant Name
Mailing Address
City, State ZIP
Subject: Membership Application – Additional Information Required
Dear [Applicant Name],
Thank you for your interest in becoming a member of Minnesota Kids Foundation.
The Board of Directors has reviewed your application and requires additional information before a final determination can be made. To continue processing your application, please provide the following:
• __________________________________________
• __________________________________________
• __________________________________________
This may include clarification regarding your application, additional references, documentation, or completion of required forms such as background screening authorization.
Please submit the requested information within 14 days of the date of this letter. If the requested materials are not received within that timeframe, your application may be closed. You are welcome to reapply at a later date if needed.
Once the requested information is received, your application will be returned to the Board for further review.
We appreciate your interest in supporting Minnesota Kids Foundation and look forward to resolving any outstanding items.
Sincerely,
[Name]
[Title]
Minnesota Kids Foundation
[Street Address]
[City, State ZIP]
Date: ___________________
Applicant Name
Mailing Address
City, State ZIP
Subject: Membership Application – Additional Information Required
Dear [Applicant Name],
Thank you for your interest in becoming a member of Minnesota Kids Foundation.
The Board of Directors has reviewed your application and requires additional information before a final determination can be made. To continue processing your application, please provide the following:
• __________________________________________
• __________________________________________
• __________________________________________
This may include clarification regarding your application, additional references, documentation, or completion of required forms such as background screening authorization.
Please submit the requested information within 14 days of the date of this letter. If the requested materials are not received within that timeframe, your application may be closed. You are welcome to reapply at a later date if needed.
Once the requested information is received, your application will be returned to the Board for further review.
We appreciate your interest in supporting Minnesota Kids Foundation and look forward to resolving any outstanding items.
Sincerely,
[Name]
[Title]
Minnesota Kids Foundation
[Street Address]
[City, State ZIP]
Date: ___________________
Applicant Name
Mailing Address
City, State ZIP
Subject: Application Determination
Dear [Applicant Name],
Thank you for your interest in becoming a member of Minnesota Kids Foundation.
After careful review of your application, the Board of Directors has determined that we are unable to approve your membership at this time.
Membership decisions are made based on alignment with the Foundation’s mission, safety considerations, and organizational needs. While we appreciate your willingness to be involved, approval of membership is granted at the discretion of the Board.
We thank you for your interest in supporting our efforts to serve children and families and wish you the very best in your future endeavors.
Sincerely,
[Name]
[Title]
Minnesota Kids Foundation
[Street Address]
[City, State ZIP]
Date: ___________________
Applicant Name
Mailing Address
City, State ZIP
Subject: Notice of Membership Suspension
Dear [Applicant Name],
This letter serves as formal notice that your membership with Minnesota Kids Foundation has been suspended effective [date].
The Board of Directors has determined that this action is necessary due to concerns related to compliance with Foundation policies, safety standards, or conduct expectations. Membership suspension is implemented to allow for review and resolution of the matter.
During the period of suspension:
• You may not participate in parade operations or Foundation-sponsored events.
• You may not represent Minnesota Kids Foundation publicly.
• Access to Foundation activities is temporarily restricted.
The Board will review this matter and determine whether membership may be reinstated, continued under conditions, or terminated.
If you wish to provide additional information for the Board’s consideration, you may submit a written statement within 14 days of the date of this letter.
Minnesota Kids Foundation is committed to maintaining a safe, respectful, and mission-aligned environment for all members and participants.
We appreciate your cooperation during this review process.
Sincerely,
[Name]
[Title]
Minnesota Kids Foundation
[Street Address]
[City, State ZIP]
Date: ___________________
Applicant Name
Mailing Address
City, State ZIP
Subject: Notice of Membership Termination
Dear [Applicant Name],
This letter serves as formal notice that your membership with Minnesota Kids Foundation has been terminated effective [date], following review and action by the Board of Directors.
The Board has determined that termination is necessary due to conduct and/or circumstances inconsistent with the Foundation’s policies, safety standards, or mission. This decision was made in accordance with the Minnesota Kids Foundation Membership Policy and is final.
Effective immediately:
• You may not participate in Foundation-sponsored events or activities.
• You may not operate or ride in Foundation parade vehicles.
• You may not represent Minnesota Kids Foundation in any capacity.
• You may not use the Foundation’s name, logo, or branding.
Any Foundation property in your possession must be returned within [7–14] days.
Minnesota Kids Foundation remains committed to maintaining a safe and mission-aligned environment for all participants.
We wish you the best in your future endeavors.
Sincerely,
[Name]
[Title]
Minnesota Kids Foundation
[Street Address]
[City, State ZIP]
Date: ___________________
Applicant Name
Mailing Address
City, State ZIP
Subject: Membership Reinstatement
Dear [Applicant Name],
Following review by the Board of Directors, this letter serves as formal notice that your membership with Minnesota Kids Foundation has been reinstated effective [date].
The Board has determined that the conditions leading to your suspension have been satisfactorily addressed. We appreciate your cooperation throughout the review process.
As a reinstated member, you are expected to:
• Comply with all Foundation policies and safety standards
• Represent Minnesota Kids Foundation in a professional manner
• Participate in accordance with established guidelines
If applicable, please note the following conditions of reinstatement:
• __________________________________________
• __________________________________________
• __________________________________________
Failure to comply with Foundation policies or any stated conditions may result in further disciplinary action, up to and including termination of membership.
We look forward to your continued positive contribution to our mission of supporting children and families across Minnesota.
Sincerely,
[Name]
[Title]
Minnesota Kids Foundation
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